Job Opening: Donations Coordinator



JOB TITLE: Donations Coordinator

PROGRAM: Development and Communications

SUPERVISOR: Community Outreach and Special Events Coordinator

STATUS: Part Time, Hourly (20 hours / week)

RATE OF PAY: $14/ hour


  • Excellent communication, interpersonal and organizational skills
  • Ability to work in a multicultural setting and communicate in a friendly manner with clients from a wide variety of ethnic backgrounds. 
  • Ability to meet deadlines under pressure.
  • Self-directed and motivated, with strong time management skills
  • Flexible schedule to accommodate the needs of the Institute.
  • Ability to work cooperatively with clients, co-workers, management, and the public.
  • Ability to identify program needs and take steps to make corrective actions.
  • Proficiency in Microsoft Office (especially Excel) 


Coordinate resources, donations, community engagement projects, and donation events for the International Institute of Buffalo. 


Works under direct supervision of the Community Outreach and Special Events Coordinator within the Development and Communications Department. 


Resource Development and Community Engagement:

  • Support Outreach Coordinator in planning and leading presentations to community partners about Institute programs and services, current volunteer opportunities, and most urgent donation needs. 
  • Research businesses, religious organizations, clubs, schools, and other entities to form ongoing \ partnerships to supply needed donations of personal care and household goods. 
  • Assist with planning and management of donation events including creation of event planning documents such as calendars, overviews, timelines, recaps, invitations and more and the management of day-of logistics and execution. 

Resource Management and Tracking:

  • Develop and maintain a tracking system/inventory for donations and purchases of household and personal care items
  • Basic organization and cleaning of the donations storage including some second hand donations
  • Ensure required items from USCRI household goods list are in stock for all new refugee arrivals.
  • Pack required items for new arrivals and coordinate move-in logistics with case managers and professional movers. 
  • Update online wish lists to solicit donations which are running low and coordinate social media postings about donations with the Development Team
  • Ensure all in-kind donors are acknowledged. 
  • Handle inquiries about in-kind donations. 
  • Ensure a constant supply of inventory items is always available.  


  • Gain an understanding of refugee/immigrant issues and assess their needs as they relate to resettlement
  • Participate in community wide and agency-sponsored activities
  • May serve on special committees or task forces
  • Other duties as assigned


  • Occasional weekend and/or evening hours may be assigned as needed to meet the demands of our clients/programs. 
  • May perform duties that include lifting and carrying of up to 20 pounds, bending, sitting, standing, or being outside in inclement weather for short periods of time. 


Please submit resume and cover letter to Jordan Soldaczewski,, by Wednesday March 31st, 2021. 

As an equal opportunity employer, we stay true to our mission by ensuring that the Institute is a diverse and inclusive workplace where we welcome the unique contributions that our staff bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, beliefs, and more. This includes fostering an inclusive work culture and proactively addressing bias within our organization through intentional dialogues, trainings, and community connection.