Job Posting: Development Associate

JOB TITLE: Development Associate

PROGRAM: Development and Communications

SUPERVISOR: Director of Development and Communications

CLASSIFICATION: Part-Time, Hourly ($15/hr)


Support fundraising and communication initiatives, provide administrative support to the Development and Communications department, and coordinate volunteer/intern opportunities at the International Institute of Buffalo.


  • Experienced in managing SalesForce or other databases.
  • Exceptional time-management and organizational skills as needed for meeting deadlines.
  • Demonstrates a professional demeanor whether speaking to others in person, over the phone, via email or through letters.
  • Works well in a collaborative, team setting.
  • Bachelors’ degree in a related field (communications, social work, public affairs) or 2-3 years of non-profit fundraising experience.


Fund Development Support

  • Process donations and prepare acknowledgment letters and other correspondence.
  • Create monthly fundraising reports and dashboards.
  • Reconcile donations with the Finance Department monthly.
  • Support production and mailing of appeal letters and stewardship mailings.
  • Support administrative details associated with the Development and Communications Department and other meetings (prepare and distribute notices, agendas, minutes, etc).
  • Maintain guest lists, prepare registration materials, and other duties as assigned for fundraising events.

 Communication Support

  • Update Institute website and assist with social media initiatives and engagement.
  • Manage Institute’s “contact us” inbox and field inquiries on social media.

 Volunteer and Intern Coordination

  • Work with Department Directors and case managers to identify and fill volunteer/intern needs
  • Track and document volunteer hours.
  • Conduct new volunteer orientation and complete all necessary paperwork including background checks.
  • Develop and maintain volunteer-related forms.
  • Ensure volunteers are recognized for their contributions.


  • Participate in community-wide and agency-sponsored activities
  • May serve on special committees or task forces
  • Other duties as assigned


  • Occasional weekend and/or evening hours may be assigned as needed to meet the demands of our clients/program
  • May perform duties that include lifting, carrying, bending, sitting, standing, or being outside in inclement weather for short periods of time.
  • Personal transportation is preferred but not required.
  • This is a hybrid position (partial remote/partial on-site) and is subject to change based on COVID protocols.

To apply, please send resume and cover letter to Lauren Maguire at 

The International Institute of Buffalo –is an equal opportunity employer and seeks candidates from all races, gender expressions, religious and ethnic backgrounds.