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Grant Assistant

Program:
Finance and Grant Administration
Supervisor:
Assistant Director of Grant Administration
Working Hours:
Monday – Friday, part-time, 20 hours per week
Pay Range:
$20.00 to $22.00 per hour, based on experience
Job Summary:

The mission of the International Institute of Buffalo is to make Western New York a better place for, and because of, immigrants and refugees. The Grant Assistant is responsible for assisting with compiling grant documentation and reporting for over 30 agency-wide funding sources.  The Grant Assistant will also conduct special projects, as needed.

Qualifications:

Education
Associate’s degree in business administration, finance or closely related field required. Bachelor’s degree preferred.

Experience
Previous experience with grants required, must have knowledge of basic accounting. Non-profit work experience preferred. Working with diverse cultures and/or refugee population is preferred, but not mandatory. Experience working in a professional office setting.

Requirements:          

  • Must be professional and abide by the guidelines listed in the Policy & Procedure section of the IIB Employee Handbook & Federal Award Policy and Accounting Manual.
  • Must maintain confidentiality in communication and with grant files including sensitive information.
  • Interface with Government Grants Manager and Department Directors to provide continuous accurate grant spend downs.
  • Assist with preparing detail and accurate finance reports on a timely basis for over 30 wide agency funding sources.
  • Excellent communication (oral and written), interpersonal and organizational skills, including time management.
  • Ability to work cooperatively with a diverse team of colleagues, clients, and external partners.
  • Ability to work in a multi-cultural setting including a variety of ethnic and religious backgrounds and lifestyles.
  • Attention to detail, ability to work independently with excellent organizational skills.
  • Ability to multi-task and meet short timelines and deadlines.
  • Computer proficiency, experience with Microsoft Office suite of products including excel.
Duties And Responsibilities:
  • Compile supporting documentation for grant payrolls.
  • Compile supporting documentation for grant reporting.
  • Assist in preparing spending reports using Excel.
  • Assist with maintaining organized grant records.
  • Oversee management of records and records retention.  This includes filing and organizing records stored at an on-site file storage area. It also includes identifying and shredding records that are past legally required retention periods, as specified in IIB’s Accounting Manual.
  • Other duties, as assigned.

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this role. This is not an exhaustive list of all duties and responsibilities. The International Institute of Buffalo reserves the right to amend and change responsibilities to meet business and organizational needs, as necessary.

Working Conditions:

Office environment requires employees to consistently use manual dexterity in reaching, writing, navigating around the workspace. This position requires fully functional vision and auditory abilities. This position requires standing, sitting, walking, including up and down stairs, lifting and moving items of up to 30-pounds.

Apply:

Qualified candidates should send a cover letter and resume to careers@iibuff.org, please include the job title, “Grant Assistant,” in which you are applying to, in the subject line.


The International Institute of Buffalo is an equal opportunity employer and does not discriminate on the basis of age, race, religion, creed, color, sex, sexual orientation or preference, gender identity, national or ethnic origin, marital status, physical or mental disability, veteran or military status, or any other protected classifications in employment or any other aspect of our programs and activities. Should you require an accommodation, according to the guidelines of the ADA, please seek the counsel of Human Resources for assistance.

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864 Delaware Avenue
Buffalo, New York 14209
(716) 883-1900

Hours of Operation
Monday – Friday 8 a.m. – 5 p.m.
Contact Us